SharePoint Bid Management System
Capabilities
SharePoint l Power Platform l Dynamics365 | Azure
Corporate Overview
150+
Satisfied Clients & Growing
18+ Years
In Business
Our Global Presence
300+
Global Employees
Indianapolis, USA
Chicago, USA
Pune, India
Indore, India
Hyderabad, India
Global Client Base
Recognized globally as one of the top 5 SharePoint
add-in providers on the Microsoft AppSource.
Certifications & Awards
Founded in 2005, Beyond Key incubated Beyond Intranet as its strategic division, to ensure that our
clients get the most out of Microsoft technologies, including SharePoint, Teams, Dynamics 365, and
Power Platform (Power BI, Power Apps, and Power Automate).
As a Microsoft Gold Certified Partner, the Beyond Intranet team has been helping its clients
throughout their digital transformation journey of discovery, implementation, and adoption phases
with its Microsoft 365 services and products.
❖ Leading
OCP in Asian
and North
American
market
❖ Microsoft
co-sell ready
(M365
marketplace)
❖ Top 5 Add-
ins providers
on the
Microsoft
App Source
About Beyond Intranet
Product Catalog
HR Directory 365
Employee Onboarding Solution
Bid Management System
HR Timesheet 365 Task Management Knowledge Management
Industries We’ve Served
Healthcare
eCommerce
Banking & Insurance
ISVs
Manufacturing
Logistics
Tourism
NPO
Real Estate
Construction
Consulting services
Home Automation
About Bid Management System
Benefits:
It enables users to seamlessly generate, distribute,
and oversee tenders, RFPs, and bids within a unified
platform. By consolidating all relevant data, this
software enhances efficiency in bid handling, fosters
better communication, and enhances security
measures.
Purpose:
A Bid Management System serves as a
comprehensive software solution designed to
facilitate the digital management of the tender and
procurement process for your business.
Salient features:
• Streamlines the Process: Say goodbye to the tedious
stuff – BMS puts it on autopilot.
• User-Friendly Interface: Enjoy a new-gen, intuitive user
interface for a smoother experience.
• Adaptable for Everyone: Tailored for both internal and
external users, supporting diverse roles.
• Vendor Engagement Made Easy: Enable and manage
vendor interactions effortlessly.
• Stay Informed: Stay in the loop with comprehensive
dashboards and reports.
BMS Workflows
RFx Approval
RFx ReviewDraft RFx
Project
1 2 3 4
Add/Edit projects
and assign a
team
Manage
Projects
With RFx details,
team, and
documents
Create RFx
draft
Submit RFx for
review
Post successful review,
the RFx can be shared
for approval
Submit RFx for
approval
Members will review
the draft before it can
go to final approval
Publish RFx
5
Publishing an RFx
after review &
approval
Publishing
RFx
Pre-Bid : Bid Creation and Internal Collaboration
BMS Workflows
In-Bid : Vendor Engagement, Management, and Award
Bidding & Proposal
RFI Response
Vendor Questions
Vender Engagement
6 7 8 9
To the RFx
Invite
Venders
With RFx details,
team, and
documents
Vendor questions
& queries
Responding
RFIs
Vendor bids and
proposals
Bidding &
Proposal
Bid Opening
10
Members will un-
seal the vendor
proposals after
closing of the
duration of RFx
Unsealing
RFx
Evaluation
10
Proposal reviews
and evaluation by
Bid evaluators
Evaluation
Awards
Due diligence and
awarding an RFx
Awarding an
RFx
11
12
The vendor
questions are
responded by the
RFx manager and
vendors are
notified for the
same.
I like to think of BMS as Suppliers at my Finger-tips!
The BMS is like a “one-stop shop” for improving processes and making
complex issues with your suppliers easy. My overall experience with the BMS
has been spectacular. It automates and streamlines the manual process of
creating and submitting quotations/proposals and driving our company
forward. BMS allows me to Communicate directly with my suppliers to
ensure that our products are of the highest standard and quality, and
everything is done in a timely and informative manner. You must have heard
that “Time is Money”.
Jovian Lewis
Chief Operating Officer, Quantum
“
Client Testimonials
Jacob Wilkens
Business and Project Development Manager, Gigajoule Group
“
The BMS is very easy to understand and use!
It is an easy platform, that is editable, but at the same time fixed during the
Tender process so as to keep the tender process fair. It makes communicating
and record keeping easy to do and tracking the process very easy. It is not a
complicated platform, but still protects the integrity of the tender process and
protects the bidder and the requester both at the same time to not see
information before due dates. It is a very useful tool for increasing
productivity, as it frees up resources as the managing and evaluating process
through the BMS is much easier and user-friendly.
Case Studies
Leading shipping company adopts a SharePoint
based bid management platform to automate the
process
Industry: Marine
Client:
Leading maritime yard in MENA region, specializing in shipbuilding, offshore vessels, rigs, and platforms,
with repair and maintenance services.
Challenges Faced:
o Outdated tendering process led to inefficiencies.
o Issues included manual RFP creation with fixed
bid dates, limited access to bid information, lack
of security with paper-based documents, and
non-customizable email invitations to bidders.
Solutions Provided
Read Full Case Study
01
Developed fully automated bid
management solution.
Solution 1
Transformed manual workflow into
custom digital process.
Solution 2
02
03
Created SharePoint platform for
seamless collaboration.
Solution 3
Facilitated interaction among bid
owners, reviewers, and external bidders.
Solution 4
04
Take care of your
bidding with ease with
Itemized Bidding
Industry: Oil and Energy
Client:
Major European oil and energy exploration company based in the Netherlands, operating in the Netherlands, UK, Norway,
and West Africa. Manages over 200 million boe reserves/resources with a successful portfolio for over a decade.
Challenges Faced:
o Daily material acquisitions in the BLA industry leads
to procurement difficulties.
o Time-consuming purchasing procedures
Solutions Provided
Read Full Case Study
01
Itemized Bidding for detailed
procurement.
Solution 1
Unified Dashboard: Four-step process
with quick chat option.
Solution 2
02
03
Tabular reports for smart evaluation and
Comparison of quotes based on various
factors.
Solution 3
Centralized procurement storage, easy
approval, and one-click report export for
documentation and compliance.
Solution 4
04
o Managing multiple supplier quotes and bids
poses challenges in decision-making.
What makes BI BMS the optimal solution?
Opting for the highest quality products or services at the most competitive prices.
01
02
03
04
05
06
Streamlining the procurement process.
Ensuring RFxs/Tenders are error-free, timely, and secure.
Establishing a comprehensive documentation repository with a detailed audit trail.
Saving costs and time in RFxs/Tender preparation, document distribution, and response management.
Empowering vendors digitally to foster healthy competition and spur innovation.
